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Use cases

Education and organisations

Group trips and events with everyone on the same page — forms chased, approvals before booking, and one update to families.

WebiPhone

For schools, universities, clubs, nonprofits and member organisations running trips, programmes and events. A trip has 48 permission forms, a coach, a budget, and families to keep informed when one time moves.

New plan screen with the kind menu open, listing options such as Site visit, School trip and Offsite
Describe the trip in your own words; change what it reads as if needed.

Example: a Year 9 museum trip

Ms Okafor is leading a museum trip for 48 students. The plan holds the coach, lunch, a workshop and the pickup time, plus who has returned their permission slip, dietary details and emergency contacts.

Nuri reminds the families who haven't replied and tells her exactly who is still outstanding. The £640 coach goes to the school's finance lead to approve before anything is booked. Then the museum moves the entry time.

Try asking

You: The museum moved our entry to 11:30. What needs to change?

Nuri: The coach should leave at 09:45 instead of 08:15, lunch moves to 13:00, and the workshop to 14:00. Pickup becomes 16:00. I can ask all three providers now and draft one update for families for you to approve.

What matters most

Forms and details, chased for you

See who has returned forms and details, and let Nuri remind the families who haven't. See Tasks.

Approvals before anything is booked

Coaches and venues go to the right approver with the budget in view. Set it up in Rules and approvals.

One update, sent with approval

When a time moves, Nuri drafts one message for families. It goes out when you approve it, and bounced messages show — they aren't hidden.

A schedule for each attendee

Conferences and member events give each person their own schedule, kept current when sessions move. See Agenda.
SettingRecommendation
WorkspaceA team workspace for the school, department or club, kind Something else.
Word for plansTrip or Event. Each new plan can read as a School trip.
RolesTrip leads as Managers. Staff and chaperones as Contributors. Participants as Members. Finance as the approver in Approvals routing.
CostStaff, chaperones and participants join free; you pay only for the Managers who run the trips. Everything is free during the beta, with fair-use limits on calls and agent actions.

Keep records in your own systems

Nurvia keeps the logistics of a trip or event: who's going, schedules and the contacts you add. Student records, grades and safeguarding decisions stay in your organisation's own systems.

Rules and approvalsWho approves the coach.Members and invitesInvite staff by link or email.EventsRun of show and arrivals.

Travel and concierge

Every guest request, called in and confirmed — itineraries, reservations and vendors for each client, kept apart.

Enterprise

Plans across every team, approved by the right people — with private plans kept private.

On this page

Example: a Year 9 museum tripWhat matters mostRecommended setupRelated